DEPARTMENT OF BASIC EDUCATION, SENIOR SECRETARY.
The Department of Basic Education is committed to providing equal opportunities and practicing
affirmative action employment. It is our intention to promote equity through the filling of all numeric
targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication
of race, gender and disability status is required. Preference will be given to underrepresented groups as
per the DBE Employment Equity Targets. Women and people with disabilities are encouraged to apply
SALARY : R280 278.per annum.( Level 6)
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REQUIREMENTS-SENIOR SECRETARY
- The applicant must be in possession of a Senior Certificate or equivalent qualification.
- The ideal candidate must have a good understanding of the operation of the Public Secto.
- Good interpersonal relations.
- Good communication skills (written and verbal).
- Good telephone etiquette; Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook).
- Ability to think clearly and concisely.
- Be friendly, confident, work independently;
- Ability to work under pressure.
- Ability to multi-task and cope with a high workload.
- General office management; Willingness to learn quickly; Accuracy and be adaptable.
- Planning and organisational skills.
DUTIES-SENIOR SECRETARY
- The successful candidate will be responsible for secretarial and general administrative support services to the Chief Directorate/Directorate.
- Maintaining a professional relationship with internal and external stakeholders and serve as a direct point of contact for visitors
- Taking responsibility for the general organisation, tidiness and image of the Office of the Chief Directorate/Directorate; Handling, screening and managing incoming and outgoing telephone calls, taking messages and routing telephone calls to the Chief Directorate/Directorate or relevant units ensuring the efficient flow of information.
- Managing and coordinating the diary of the manager; Facilitating logistical arrangements for meetings, workshops and appointments; Making arrangements for the Chief Directorate/Directorate work-related travel itinerary by coordinating transport, accommodation requirements, compiling, reconciling subsistence and travel claims; Maintaining a document management in an orderly filing system (electronically and manually); Managing all documents, receiving, recording, screening, quality assuring, filing and dispatching all documents (submissions and memorandums); Quality assuring submissions and reports; Assisting with the consolidation of the Directorate’s/ Chief Directorates reports; Providing secretariat support during meetings and drafting minutes as required; Performing other work related duties as required.
ENQUIRIES-SENIOR SECRETARY
Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M
Segowa (012) 357 4291
NOTE-SENIOR SECRETARY
All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.
APPLICATIONS :
Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria or you can email your application at HigherApplications@dbe.gov.za/
LowerApplications@dbe.gov.za.
Please visit the Department of Education’s website at www.education.gov.za or the Department of Public Service and
Administration vacancy circulars at www.dpsa.gov.za
FOR ATTENTION : Mr M Segowa/ Ms N Monyela/ Ms N Kumalo
CLOSING DATE : 12 June 2026
NOTE : Applications must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification. The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z.83. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae. (ONLY). Certified copies of qualifications and other
relevant documents will be requested from shortlisted candidates on or before the day of the interview. Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process. The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Applicants who do not comply with the abovementioned requirements will not be considered. Applications received after the closing date or faxed applications will not be considered.
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